Projects Administrator / Secretariat

Job Description

Requirements

• sMinimum
• Bachelor’s degree in Business Administration, Public administration, Office management.
• Professional certifications in office administration or project management will be an advantage.
• Experience:
• At least 4 years of experience in administrative or secretarial roles, preferably within the construction, engineering, or project management sectors
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple

Responsibilities

• Manage and organize all project-related documents, including contracts, reports, drawings, correspondence and permits, ensuring they are accessible and up-to-date2.Provide day-to-day administrative support to the project teams, including handling correspondence, filing and maintaining project records3.Organize and coordinate project meetings, prepare agendas, take minutes and ensure follow-up on action items and
• Well-organized project documentation, including contracts, reports, and progress updates, ensuring easy access and retrieval2.Efficient management of administrative tasks, ensuring smooth operations within the Projects and Construction department3.Timely and accurate meeting minutes, agendas and follow-ups on action items4.Coordinated schedules and effective communication between the project team, stakeholders and contractors5.Accurate tracking of project budgets, resources and project milestones6.High-level confidentiality and professionalism in handling sensitive project information.
• simultaneously.
• Strong interpersonal skills and the ability to build relationships with a wide range of stakeholders.
• Knowledge of project management tools and techniques is a plus.
• Ability to handle confidential information with discretion and professionalism.
• Proactive and solution-oriented with a strong sense of initiative.
• Working Environment:
• Office-based with occasional site visits to project locations for coordination and meeting purposes.
• Flexibility in working hours may be required to accommodate project

Benefits

• Work with one of the largest utility employers in Uganda
• Career growth in a regulated, mission-critical sector
• Exposure to modern distribution infrastructure including the Lugogo pole plant and rural electrification programmes
• Competitive UEDCL terms and conditions of service