Supply Chain Coordinator - Kano

Job Description

Requirements

• Education-Advanced degree in supply chain management, procurement, logistics, business administration or an equivalent field.
• Five (5) years relevant experience in supply chain, procurement and logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
• A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience may be taken in lieu of an advanced university degree.
• Proven experience in all technical areas of supply chain operations including procurement, logistics, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics and procurement functions.
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English

Responsibilities

• Coordination of programme supply chain needs; implement Save the children policies and procedures for the management of the supply chain, including areas as procurement for cost effective , transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
• Implement procurement planning and strategy by conducting regular market surveys of goods and services in order to establish and maintain a well-defined Supplier database.
• Collate, review and follow up on procurement plans in close collaboration with Program Managers and ensuring that all procurement plans are with clear specifications and delivery timelines
• Coordinate supplier selection and contracting activities by initiating tender processes on standard items purchased regularly with the goal to establish standard Framework Agreements/Pre-qualified suppliers and contracts with main dealers and qualified and committed suppliers.
• Support call for interests to identify new suppliers by reviewing procurement documents prepared by the Procurement Officer (Sourcing) for correctness, transparency and full compliance with Audit and internal procedures and regulations.
• Prepare regular (monthly) supply chain activity reports (procurement, fleet, warehouse, assets) for submission to the Field Manager and Supply Chain reporting focal points in Abuja .
• Conduct market analysis to check on process, products and suppliers and advise on best sources of supply and freighting options.
• Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policy.
• Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators and framework agreements, regularly updating this information into a global supplier database.
• Supervise and build capacity of the Supplychain Officer (Sourcing), Warehouse Assistant and Drivers
• Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support supply chain staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
• Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness.
• Ensure that Save the Children minimum standards of logistics procedures, country and donor policies are implemented and adhered to in the area of responsibility:
• Assets – All assets are recorded in assets register, documentation and filing is up to date and shared the updated version with CO
• Warehouse and Stock Management – all programme stocks are received in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in best condition, organized according to type and homogeneity and dispatched in line with program distribution plan
• Warehouse and Stock Management- all items are distributed by the end of the award
• Fleet – all vehicles within the office are performing and utilized optimally
• All generators are functioning and fuelling done in time. Log sheets filled appropriately
• Provide logistics training and capacity building as required
• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Ensure safe programming guidelines are followed to reduce the risk of unsafe practices, strengthen prevention measures and identify and mitigate risks in program implementation.
• Ensure to act professionally, fairly and with integrity in our work and relationships in all the areas of work. Takes moral, legal and ethical responsibilities extremely seriously and put in place effective systems to protect against fraud, bribery and corruption in the cause of work
• Participates in the development of an organisational response based on an understanding of the contexts
• Accountability – ensure efficient and transparent use of resources in line with Save the Children policies and procedures
• Addresses difficult situations and makes tough decisions confidently and calmly
• Maintains focus on delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in area of responsibility