Manager - Finance E2W.Bayobab

Job Description

Requirements

• Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
• Diploma in Business Administration, Office Management, Public Administration, or a related field
• 2–3 years of experience in office administration, facilities management, or operations
• At least 1 - 2 years in a supervisory or team leadership role
• Experience managing office operations, assets, vendors, and service providers
• Ability to implement SOPs, manage workflows, and improve processes
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic digital tools
• Experience supporting events or office logistics at scale
• Basic procurement or budget tracking exposure
• Hospitality experience is an added advantage.
• As soon as possible
• Job Location
• Kakamega, Kenya
• Competencies - Functional Knowledge
• Financial Planning and Forecasting
• Financial Modelling, Analytics and Reporting
• Corporate Performance Management
• Accounting Standards and Procedures
• IFRS/IAS
• Capital Structure and Liquidity Management
• Credit Management
• Working Capital Management
• Treasury Policy
• Financial Controls & Risk Management
• Tax Accounting & Optimization
• Investor Relations Strategy
• Business case evaluation
• Capex valuations
• Skills
• Strategic thinking
• Financial Acumen
• Business Acumen
• Analytical thinking
• Conflict management
• Continuous improvement
• Data interpretation
• Decision making
• Delivery focused
• Leadership
• Negotiations
• Innovation
• Presentation

Responsibilities

• Manage the office operations at the Kakamega HQ office
• Independently oversee and execute daily office operations to maintain high-quality standards and exceptional service provision to 350+ staff in our Kakamega HQ.
• Serve as the first point of contact for visitors, suppliers, customers, and employees entering the office.
• Own the staff ID card printing process and ensure all staff receive their ID cards within the agreed SLAs.
• Manage office access ensuring adherence to access protocols and reporting of accurate data.
• Implement cleaning and maintenance schedules and ensure they are carried out in line with the relevant SOPs.
• Monitor and pay recurring service bills on time to avoid service downtimes. Update relevant trackers with payment information.
• Implement all health and safety standards in the office as per Health, Safety, and Security guidelines.
• Proactively and accurately identify substantial areas of improvement in the office and design and implement process improvements with minimum manager support.
• Independently scope and manage low-complexity office management projects with oversight from the manager.
• Asset and consumables management
• Manage office assets, ensuring that fixed assets are appropriately booked and returned.
• Ensure the effective and economical use of equipment and consumables in the office.
• Monitor consumable levels and place procurement orders on time.
• Perform end-month stock counts and update the consumables trackers regularly.
• Event Management
• Provide support for all events happening at the office, including setting up spaces/meeting rooms and securing service providers.
• Team management
• Manage the Facility Services Officers and cleaning casuals deployed to the office.
• Develop a performance culture through mentorship.
• Identify and facilitate opportunities for their professional growth and development
• Career Growth and Development
• Stakeholder Support, Risk & Issue Management
• Partner with internal stakeholders by providing financial analysis and operational finance support
• Support business cases, CAPEX requests, and financial evaluations
• Identify financial risks, implement mitigation actions, and escalate material issues to the CFO
• Provide financial inputs for operational and governance forums as required
• People Management & Continuous Improvement
• Manage and develop direct reports through goal setting, coaching, and performance reviews
• Build finance capability and ensure adequate skills coverage across core finance processes
• Identify and implement process improvements to enhance efficiency, accuracy, and controls
• Promote collaboration, accountability, and compliance within the finance team